Arriving at Camp
Please Note: No campers will be allowed on campus before 1:00pm on Thursday, August 18th, 2016, in order for our Set-Up Crew to finalize their amazing work in a short time period. Thank you for respecting this. If you have concerns regarding Accessibility & Inclusion, or very young children and need to arrive earlier, you may arrange to do so. Contact firstname.lastname@example.org
Look over the Camp Map (PDF) before your arrival, especially newcomers. Your Orientation Booklet will also have a map. Please note that there may be changes after publication time and will be on the Large Map in the Dining Hall.
Camp runs more smoothly if everyone cooperates with the arrival and departure times. There will be people to welcome new arrivals (WISH) at scheduled arrival times. These times are designed to ensure fairness and to minimize impact on volunteers and camp facilities. Arriving during one of the specified times is especially important for first timers to camp itself and/or Camp Robin Hood.
|Registration Option||Arrival Times||Registration Check-In||Opening Circle & Orientation|
|First Four & All Ten Nights||Thu Aug 18
Fri Aug 19
|Thu Aug 18
Fri Aug 19
|Thu Aug 18 7:00pm
Open Camp together in Circle. and Orientation for All, in the Theater
New Camper Orientation, 8:00pm
Orientation to provide the must-knows of camp life for those new to DNE or to Camp Robin Hood.
|Last Six Nights||Mon Aug 22
1pm or later
|Mon Aug 22
Community Meeting 1pm
Orientation to be scheduled.
Welcome, Information, Support, and Hugs - WISH volunteers are at the entry to Camp to greet you during scheduled arrival times and provide information about registration, parking, tenting, cabin space, etc.
Everyone must check in with Registration upon arrival! No exceptions - we need to know who is on site. Check-in hours are subject to change; if the Registrar’s Office is closed upon your arrival, make sure you go during the next open hours.
Insurance Waiver and Release Form: Dance New England's liability insurance policy requires that we have everyone sign an insurance waiver - participants, staff, and parents/legal guardians of minor children. You will be asked to sign this waiver at check-in.
Parent/guardian: If you have not done health/permission forms and photo permissions online, you will need to your YPP/Teen forms at check-in. Unless we have your signed permission, we will not use recognizable images of you or your children in our publicity.
You will be asked to sign DNE's Safety Statement, as well as a photo release (to use your or your minor child's image in publicity [print and/or web]).
If you're going to be late or need to cancel, contact the Registrar
Chores & Takedown
After seeing the Registrar at Check In, proceed to the Dining Hall to sign up for your chore shifts and take down tasks.
We all work in order to build community, help keep camp running smoothly, and help camp continue to be economically affordable. Many chores tasks are in the kitchen. Other chores involve cleaning the common areas throughout camp.
Parents of very young children will be able to complete half of their chores in childcare. Work Exchange folks are still responsible for chores, so please consider your chore hour requirements when you sign up for work exchange hours. Chores table hours will be posted at Camp.
Everyone is required to sign up for a Take Down task. Our final major community activity at Camp is Take Down. This Breaking of Camp is traditionally a time of energetic, joyous community teamwork. Even if you’re leaving before the end of camp, there are ways for you to participate in putting camp away for next year. If you are leaving before end of camp, we still need your help!
If you registered for three or more days you are required to sign-up for a 2 hour take down task, in addition to Chores. Take Down is encouraged but optional for setup volunteers, and single parents with children under 5 years of age. Committee heads and Coordinators may work on their committee areas for Take Down.
There are work exchange Take Down positions for some work which requires much more than 2 hours. To apply, contact email@example.com
OBook (Orientation Book)
After you Check in, sign up for Chores, and sign up for Take Down, you'll receive your Orientation Book which contains information on classes, teachers, events, the full schedule, and a map of the camp.
There is a plethora of information at your fingertips within the OBook. Read it!
Approximately half our Camp population stays in the cabins, with many tenting. It is wise to bring a tent even if you plan to cabin, just in case. Cabin beds are limited and not guaranteed.
Camp Robin Hood has cabins which have 14 - 20 beds each, and beds are not assigned or guaranteed: you choose your sleeping space when you arrive at camp. There will be a sign-up on the outside of each cabin - fill in your name and your duration of stay, so others will be able to determine if the cabin has open beds. Some cabins have no showers, some have multiple showers, and some showers are separate from cabins. Look for the “Sh” on the map for Showers. Tenters have the use of the bathrooms and showers.
Please confirm all cabin designations below, as assignments may change at camp.
Sleeping cabins: 8, 9, 15, 16, 17 and 18.
Note that Cabin 15 is designated for Families, and will undoubtedly have babies and toddlers who will nap during the day and cry at night.
Teachers' Cabin: #19.
Accessibility & Inclusion: Cabin 20 (only for those who have contacted A&I and made arrangements).
Teen Programming: Cabin 10.
Young People’s Program: Cabins 1, 2, 3, 4, 5
Noise at night: There are activities which produce late-night noise at Dance Camp! Check the schedule and map before setting up home if you want (relative) quiet at night! Whenever you enter a cabin, step lightly - please be mindful of napping campers, day and night!
Women’s-Only Showers: The showers on the end of Cabin 14 are women’s-only showers, provided because it was requested!
Cabin Space for New Campers
A certain number of spaces in each cabin will be reserved for first time campers. Returning Campers can help welcome new people by honoring these new restrictions on a few beds in each cabin. See more below.
Reserving Cabin Space
Please do not save beds for people unless you are SURE they will be arriving within 24 hours. If someone says that a bed is reserved for someone that isn't yet at camp, see if you can find another one. If you need further assistance finding a bed, please see WISH or Leadership On Call (whose photo and name you’ll find on the Bulletin Board in the Dining Hall).
There is plenty of tenting space both in field sites and wooded sites.
- You may not take a cabin bed if you are tenting
- There is no camping on docks, near the shore, or in the paths.
- Due to New Hampshire ordinance, and the need to take care of mother earth, tents are not allowed within 150 feet of the lakeshore. Camp Robin Hood also requests no tenting within sight of water or abutting neighbors, please abide by their request.
- Please do not set up your tent on or near walking paths, and be sure to avoid having your tent cords on walking paths. People may trip on the cords, which may bring down your tent and cause them, and you, injury.
- When possible, flag your tie-downs to keep them visible.
- If you stray too far from the center of camp you may be trespassing on private property, and you will need to move.
Opening Circle and Orientation
Opening Circle and Orientation, highly recommended for everyone, is scheduled for Thursday, August 18th at 7:00pm. Join us to connect with community and share in the official opening of this year’s camp. Find out about new delights and more about what Camp has to offer you! Please read your Orientation Book (which you will receive at Chores sign-up), even if you have been to camp before. It has detailed information about changes at camp.
Vehicles and Parking
There is one entrance in, which is also the exit out of camp. The road splits into a one-way loop through camp.
- Please follow the signs, and WISH and/or Parking Volunteers.
- Please park in the spaces for your registration option!
- NO vehicles are allowed to linger in camp. Cars may stop - but NEVER block access to the roadways or cabins - for a very brief time to drop off or pick up people or baggage.
- Please proceed to your designated parking space immediately after unloading baggage and passengers.
- Always be mindful of traffic flow and emergency vehicle access.
- ONLY emergency vehicles OR specially-permitted vehicles will be allowed to stay on camp (you must contact Michael Wingfield, firstname.lastname@example.org by August 5th for permission) parked in designated spots.
- Vehicles parked outside of approved areas could receive a written warning and then, if not moved in a timely fashion, a $25 fine.
- Vehicle Campers: For Trailers/RVs/Vans: Permission must be obtained prior to your arrival from Michael Wingfield, Camp Coordinator. Please note, there is no electricity nor utilities available for your camper.
We have a cellphone, for emergency-ONLY use, +1(207)210-4192 which will be carried by the Camp Coordinator, Leadership On Call, or the Registrar. Please note that it is a temporary line, and is available only during the month of August.
Camp Mailing Address
Camper’s name c/o Dance New England 65 Robin Hood Lane Freedom, NH 03836-4541
Please be aware that we are not responsible for mail that arrives before camp starts, nor after we have left camp; use this address only if you are certain your letter or package will arrive during camp.