Arriving at Camp
We are so excited for our first Dance Camp at our new home, Camp Timber Trails!
Camp opens to the community at 1:00pm on Wednesday, August 1, and orientation will be that night at 7pm. No campers will be allowed on campus before this time in order for our Set-Up Crew to finalize their amazing work in a short time period. Thank you for respecting this.
If you have concerns regarding Accessibility & Inclusion that impact your ability to arrive during scheduled arrival times, contact email@example.com.
We are at a new location this year, and we expect disorientation for everyone! Please review the Camp Map before your arrival. A PDF will be posted here in the coming weeks, after space allocation is complete. Your Orientation Booklet (“Obook”) will also have a map. Please note that there may be changes after publication time and will be on the Large Map in the Dining Hall.
Arriving during the specified times is strongly recommended for everyone. There will be people welcoming new arrivals (WISH) at scheduled arrival times. These times are designed to ensure fairness and to minimize impact on volunteers and camp facilities. Opening Circle and Orientation: 7:15pm on Wednesday August 1.
|Registration Option||Arrival Times||Registration Check-In||Opening Circle & Orientation|
|First Four & All of camp||Wed Aug 1|
Thur Aug 2
|Wed Aug 1|
Thu Aug 2
Fri & Sat TBA at camp
Hours subject to change
|Wed Aug 1 7:15pm
There will be afternoon walking tours Wed Aug 1
|Last Seven Nights||Sun Aug 5 1:00-6:00pm||
Sunday Aug 5
Monday Aug 6
Community Meeting 1:00pm Sun Aug 5
Orientation to be scheduled.
Welcome, Information, Support, and Hugs - WISH volunteers are at the entry to Camp to greet you during scheduled arrival times and provide information about registration, parking, tenting, cabin space, etc.
Everyone must check in with Registration upon arrival! No exceptions - we need to know who is on site. Check-in hours are subject to change; if the Registrar’s Office is closed upon your arrival, make sure you go during the next open hours.
Insurance Waiver and Release Form: Dance New England's liability insurance policy requires that we have everyone sign an insurance waiver - participants, staff, and parents/legal guardians of minor children. If you did not complete this form as part of your online registration, you will be asked to sign this waiver at check-in.
Parent/guardian: If you have not done health/permission forms and photo permissions online, you will need to your YPP/Teen forms at check-in. Unless we have your signed permission, we will not use recognizable images of you or your children in our publicity.
You will be asked to sign DNE's Safety Statement, as well as a photo release (to use your or your minor child's image for DNE publicity purposes)
If you are going to be late or need to cancel, contact the Registrar, Zsuzsi, at firstname.lastname@example.org
Chores & Takedown
After checking in with the Registrar, the next step is to sign up for your chore shifts and take down chore.
We all work in order to build community, help keep camp running smoothly, and help camp continue to be affordable. Many chores are in the kitchen. Other chores involve cleaning the common areas throughout camp.
Parents of very young children will be able to complete half of their chores in childcare. Work Exchange folks are still responsible for chores, so please consider your chore hour requirements when you sign up for work exchange hours. Chores table hours will be posted at Camp.
Everyone is required to sign up for a Take Down chore. Our final major community activity at Camp is Take Down. Even if you’re leaving before the end of camp, we need your help! There are ways for you to participate in putting camp away for next year.
If you registered for three or more days you are required to sign-up for a 2-hour Take Down task, in addition to Chores. Single parents with children under 5 years of age are exempted from Take Down chores. Committee heads and Coordinators may work on their committee areas for Take Down.
There are work exchange Take Down positions for some work which requires much more than 2 hours. To apply, contact email@example.com
There will be more information in the OBook on Chores and Take Down. If you have any questions, physical restrictions, or concerns please e-mail firstname.lastname@example.org or email@example.com
OBook (Orientation Book)
After you check in, sign up for Chores, and sign up for Take Down, you'll receive your Orientation Book which contains information on classes, teachers, events, the full schedule, and a map of the camp.
There is a plethora of information at your fingertips within the OBook. Please read it, as it has new and important information for all of us!
Cabin beds are limited and not guaranteed. We encourage everyone to consider tenting.
On your registration form, you must indicate your desire to sleep in a cabin. We are considering all options to ensure folks can plan ahead on having a cabin sleeping space.
There is a shower house near the Dining Hall, as well as indoor showers in various buildings. Look for the “Sh” on the map for Showers. Folks staying in both Cabins and Tents will have the use of all available bathrooms and showers. There is a bathroom facility in each cluster of cabins, as well as porta-potties throughout camp.
Noise at night: There are activities which produce late-night noise at Dance Camp! Check the schedule and map before setting up home if you want a quieter sleeping space at night!
If you have an accessibility need (accommodation or otherwise), please contact firstname.lastname@example.org by June 30th. We will do our best to work with your needs but cannot guarantee accommodation, particularly in our first year in our new location.
As of right now, we have yet to finalize our system for cabin space allocation. However, if you want to be eligible for indoor housing you must indicate that you plan to be in a cabin. Details will be available by June 1st.
Cabins at CTT are 5-7 person former Girl Scout cabins. They have no electricity, bathrooms, or showers; there is a bathroom facility in each cluster of cabins.
Be prepared with lanterns and flashlights/headlights, as there will not be lighting in most cabins. Aside from a small set of shelves (for toiletries and other items) on the walls, most of the cabins have only storage under the bed.
Gaps in some cabin floor slats may allow mosquitos into the cabin - bringing a rug or covering the floors with towels or thick cloth may alleviate this.
There is plenty of wooded tenting space. There is more limited open flat ground than in past locations. Please respect the tenting rules for everyone’s safety and in order to preserve the systems at CTT.
- No tenting on the field near the Barefoot Ballroom (there is a leach field there).
- No tenting near the Ranger’s Cabin (private caretaker’s space).
- No camping in parking lots.
- No tenting around the maintenance/Morton building area.
- Tenting in the big field is permitted ONLY with stakes that are 5 or less inches (leach field).
- You may not take a cabin bed if you are tenting.
- There is no camping on docks, near the shore, or in the paths.
- Do not set up your tent on or near walking paths, and be sure to avoid having your tent cords on walking paths. People may trip on the cords, which may bring down your tent and cause them, and you, injury. When possible, flag your tie-downs to keep them visible.
Opening Circle & Orientation
Opening Circle and Orientation is scheduled for Wednesday, August 1 at 7:00pm, and is strongly recommended for all campers. Join us to connect with community and share in the official opening of this year’s camp.
There will be afternoon walking tours of Camp Timber Trails on Wednesday Aug 1, details yet to be finalized.
Vehicles and Parking
- Parking is only allowed in the parking areas, designated with signage. Parking is prohibited throughout all of camp, even if there’s no sign telling you so!
- All vehicles at camp must have a parking permit displayed on their dash, available from WISH or the Registration office.
- Vehicles parked outside of approved areas could receive a written warning and then, if not moved in a timely fashion, a $25 fine.
- Only emergency vehicles or specially-permitted vehicles will be allowed to stay on camp in designated spots. You must contact Paul Meyer email@example.com by July 20 for permission.
- For Trailers/RVs/Vans: Permission must be obtained prior to your arrival from Paul Meyer, Camp Coordinator. Please note: there are no utility hookups available for campers.
We have a cell phone, for emergency-ONLY use, (413) 342-0148 which will be carried by the Camp Coordinator, Leadership On Call, or the Registrar. Please note that it is a temporary line, and is available only during the month of August.
Camp Mailing Address
Camper’s name c/o Camp Timber Trails, 1266 E. Otis Road, Tolland, MA, 01034
Please be aware that we are not responsible for mail that arrives before camp starts, nor after we have left camp; use this address only if you are certain your letter or package will arrive during camp.