Getting to Camp & Arrival

Plan your journey to Camp Timber Trails. Here's what you need to know to prepare and pack. You can check your travel options and directions, and learn what to do when you arrive.

Prepare for Camp

Check the Camp Packing List for ideas on what to bring. Be prepared for the unique rural conditions of Camp Timber Trails!

Travel to Camp

Please carpool and coordinate airport arrival with other campers, as parking is limited. Leave extra travel time to arrive during daylight and within official orientation hours.

Sharing a Ride

Save money, gas, reduce carbon emissions, and make new friends by carpooling to Camp. Receiving, offering, or simply sharing a ride is a wonderful way to begin – or end – your Camp journey! There is a Ride-Share Board. Contact the Ride-Share Coordinator to get the link and instructions.

If you are offering a ride, consider how much space you have in your vehicle, your gas costs, and whether you wish to have someone share the driving. Riding etiquette suggests anticipating your luggage needs and being ready to leave on time.

Airports

Boston Logan International Airport generally has the best flight availability, pricing, and carpooling options.

Driving time to Camp:

  • Bradley International — 45 minutes
  • Albany Airport — 1.5 hours
  • Boston Logan International– 2.5 hours

Bus Service

There are no buses that will get you to Camp. There is no direct line between an airport and the Camp Timber Trails vicinity, nor is there a bus that stops close to Tolland, MA. The nearest bus stops are Northampton and Springfield, MA.

Train Service

Amtrak station stops that are closest to Camp are Northampton and Springfield, MA, and Hartford, CT.

Arrival at Camp

Dance Camp opens to the community on Wednesday, July 31, 2024, at 3:00 in the afternoon.

Parking

Parking at Camp is limited, and all cars must be parked in designated parking areas. Please carpool if possible.

  • Parking is only allowed in the designated parking areas.
  • All vehicles at Camp must have a parking permit with contact information displayed on their dashboard, available from staff in the parking lot.
  • Vehicles parked outside of approved areas could receive a written warning. If they are not moved in a timely fashion, they are subject to a $25 fine.
  • Only emergency vehicles or specially permitted vehicles will be allowed to stay on Camp in designated spots. You must contact Michael Sheely by July 25th for a permit.
  • For Trailers/RVs/Vans: RV and Car Camping permits are available. You must fill out the RV/Car Camping Form by July 25th. Please note: there are no utility hookups available for campers.

What to do when you arrive

  • First thing: Go to the parking lot, park your car, and get a shuttle ride for yourself and your gear to the Welcome Center.
  • Next: Check in with Registration, sign up for chore shifts — including your takedown chore — and get your wristband.
  • Now you can find your tent site or cabin. Golf carts will be available to help move gear.
  • Note: If it is necessary for you to use your vehicle to unload your gear:
    • Proceed first to the parking lot and get a Temporary Vehicle Access Pass.
    • Then go to Registration and check in.
    • After you have completed all check-in steps, you may drive your vehicle on site and drop off your gear.
    • Once unloaded, drive your car back to the parking lot, park, and return the Temporary Vehicle Pass.

After you’re all settled, you might want to walk the grounds, explore, and greet old and new friends!

WISH – Welcome, Inform, Support, and Hug!

WISH volunteers are at the entry to Camp greeting you during scheduled arrival times. They provide information about registration, parking, tenting, cabin space, etc.

Checking in at Registration

Everyone must check in with Registration upon arrival! First go to the Parking Lot and then proceed to Registration, located in the Welcome Center.

Arrival and Registration/Check-In Schedule

Arrival Day and Length of StayArrival TimesRegistration/Check-in TimesOpening Circle & Orientation
First Four Nights,

First Six Nights,

All Eleven Nights

3:00 pm

Wednesday, Jul. 31

 

Wednesday 3:00-7:00 pm
Thursday 11:30 am – 1:00 pm
Opening Circle: 8:30-9:00 pm Wednesday, Jul. 31,  Barefoot Ballroom

Orientation: 9:30-10:30 am Thursday, Aug. 1, Barefoot Ballroom –

followed by I-Opener

 

Last Seven Nights

 

3:00 pm

Sunday, Aug. 4

 

Sunday 3:00-7:00 pm
Monday 11:30 am – 1:00 pm

 

7:15 – 8:45pm

Dining Hall Tent

Sunday, Aug. 4

 

Last Five Nights

 

3:00 pm

Tuesday, Aug. 6

Tuesday 3:00-7:00 pm
Wednesday 11:30 am – 1:00 pm
7:15 – 8:45pm

Dining Hall Tent

Tuesday, Aug. 6

If the Registrar’s Office is closed upon your arrival, please make sure you go during the next open hours. Check-in hours are subject to change and will be posted at the Registration office and Dining Hall.

On your departure day, you must be off campus by 3:00 pm. Cabin spaces must be vacated by 1:00 pm. 

Camp Map

Click here to access the Camp map. Your OBook will also include a map and there will be a large map in the Dining Hall.

Emergency-Only Contact

Dance New England has a dedicated 24hr emergency phone line for Camp. This number is only for emergency use, including medical emergencies and other types of safety concerns. The emergency-ONLY number is: [NEW NUMBER PENDING]

For all other needs, please contact the appropriate person or persons using this directory.